AD Based Outlook Email Signature for 2003 and 2007 Part 3 – Removing the Reply / forward signature

To even further requests for the script to be modified, where the script only add the signature to the new message, rather then the standard of adding to both new message and reply / Forward messages.

If you have run the original script previously  you will have find that just running the new script I am about to paste below is useless and it does not get rid of the reply / Forward. Well that’s because the script has added this into the registry, so we must remove this setting. to do this you can run the below batch file:

reg delete "HKCU\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook\9375CFF0413111d3B88A00104B2A66760000001" /v "Reply-Forward Signature" /f 
reg delete "HKCU\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook\9375CFF0413111d3B88A00104B2A66760000002" /v "Reply-Forward Signature" /f 
reg delete "HKCU\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook\9375CFF0413111d3B88A00104B2A66760000003" /v "Reply-Forward Signature" /f 

copy the above text and save it as a .bat file.

NOTE: for the 2003 users if you look in your registry and you are finding that you don’t have the 3rd registry hive, that’s OK, I have included it for 07 users as well, it will do no harm if you don’t have it.

OK now that you have run the above batch file you can open outlook and you will see you no longer have a reply / forward but you will still have your signature on a new message. So we are half way there, all we need to do is now modify the original script so that the reply / forward is not added to the registry again.

see below:

'====================
'
' VBScript: <Signatures.vbs>
' AUTHOR: Peter Aarts
' Contact Info: peter.aarts@l1.nl
' Version 2.04
' Date: January 20, 2006
' Modified by Brad Marsh on 21 may 08
' added 2007 support and remove reply / forward signatures
' Tested on both 03 and 07 outlook
' contact: gentex@tpg.com.au
'====================
 
'Option Explicit
 
On Error Resume Next
 
Dim qQuery, objSysInfo, objuser
Dim FullName, EMail, Title, PhoneNumber, MobileNumber, FaxNumber, OfficeLocation, Department
Dim web_address, FolderLocation, HTMFileString, StreetAddress, Town, State, Company
Dim ZipCode, PostOfficeBox, UserDataPath
 
 
 
 
' Read LDAP(Active Directory) information to asigns the user's info to variables.
'====================
Set objSysInfo = CreateObject("ADSystemInfo")
objSysInfo.RefreshSchemaCache
qQuery = "LDAP://" & objSysInfo.Username
Set objuser = GetObject(qQuery)
 
FullName = objuser.displayname
EMail = objuser.mail
Company = objuser.Company
Title = objuser.title
PhoneNumber = objuser.TelephoneNumber
FaxNumber = objuser.FaxNumber
OfficeLocation = objuser.physicalDeliveryOfficeName
StreetAddress = objuser.streetaddress
PostofficeBox = objuser.postofficebox
Department = objUser.Department
ZipCode = objuser.postalcode
Town = objuser.l
MobileNumber = objuser.TelephoneMobile
web_address = "http://www.elcom.com.au"
 
' This section creates the signature files names and locations.
'====================
' Corrects Outlook signature folder location. Just to make sure that
' Outlook is using the purposed folder defined with variable : FolderLocation
' Example is based on Dutch version.
' Changing this in a production enviremont might create extra work
' all employees are missing their old signatures
'====================
Dim objShell, RegKey, RegKey07, RegKeyParm
Set objShell = CreateObject("WScript.Shell")
RegKey = "HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Common\General"
RegKey07 = "HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Common\General"
RegKey07 = RegKey07 & "\Signatures"
RegKey = RegKey & "\Signatures"
objShell.RegWrite RegKey , "AD_elcom"
objShell.RegWrite RegKey07 , "AD_elcom"
UserDataPath = ObjShell.ExpandEnvironmentStrings("%appdata%")
FolderLocation = UserDataPath &"\Microsoft\AD_elcom\"
HTMFileString = FolderLocation & "Elcom.htm"
 
' This section disables the change of the signature by the user.
'====================
'objShell.RegWrite "HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Common\MailSettings\NewSignature" , "L1-Handtekening"
'objShell.RegWrite "HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Common\MailSettings\ReplySignature" , "L1-Handtekening"
'objShell.RegWrite "HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Options\Mail\EnableLogging" , "0", "REG_DWORD"
 
' This section checks if the signature directory exits and if not creates one.
'====================
Dim objFS1
Set objFS1 = CreateObject("Scripting.FileSystemObject")
If (objFS1.FolderExists(FolderLocation)) Then
Else
Call objFS1.CreateFolder(FolderLocation)
End if
 
' The next section builds the signature file
'====================
Dim objFSO
Dim objFile,afile
Dim aQuote
aQuote = chr(34)
 
' This section builds the HTML file version
'====================
Set objFSO = CreateObject("Scripting.FileSystemObject")
 
' This section deletes to other signatures.
' These signatures are automaticly created by Outlook 2003.
'====================
Set AFile = objFSO.GetFile(Folderlocation&"Elcom.rtf")
aFile.Delete
Set AFile = objFSO.GetFile(Folderlocation&"Elcom.txt")
aFile.Delete
 
Set objFile = objFSO.CreateTextFile(HTMFileString,True)
objFile.Close
Set objFile = objFSO.OpenTextFile(HTMFileString, 2)
 
 
objfile.write "<!DOCTYPE HTML PUBLIC " & aQuote & "-//W3C//DTD HTML 4.0 Transitional//EN" & aQuote & ">" & vbCrLf
objfile.write "<HTML><HEAD><TITLE>Microsoft Office Outlook Signature</TITLE>" & vbCrLf
objfile.write "<META http-equiv=Content-Type content=" & aQuote & "text/html; charset=windows-1252" & aQuote & ">" & vbCrLf
objfile.write "<META content=" & aQuote & "MSHTML 6.00.3790.186" & aQuote & " name=GENERATOR></HEAD>" & vbCrLf
objfile.write "<body>" & vbCrLf
objfile.write "    <head> <style type=text/css>" & vbCrLf
objfile.write "}" & vbCrLf
 
objfile.write "<!DOCTYPE HTML PUBLIC " & aQuote & "-//W3C//DTD HTML 4.0 Transitional//EN" & aQuote & ">" & vbCrLf
objfile.write "<HTML><HEAD><TITLE>Microsoft Office Outlook Signature</TITLE>" & vbCrLf
objfile.wr
ite "<META http-equiv=Content-Type content=" & aQuote & "text/html; charset=windows-1252" & aQuote & ">" & vbCrLf
objfile.write "<META content=" & aQuote & "MSHTML 6.00.3790.186" & aQuote & " name=GENERATOR></HEAD>" & vbCrLf
objfile.write "<body>" & vbCrLf
objfile.write "    <head> <style type=text/css>" & vbCrLf
objfile.write "}" & vbCrLf
 
objfile.write ".style4 {" & vbCrLf
objfile.write "    text-decoration: none;" & vbCrLf
objfile.write "    color: #696969;" & vbCrLf
objfile.write "    font-family: Verdana;" & vbCrLf
objfile.write "}" & vbCrLf
 
objfile.write "</style></head>" & vbCrLf
 
objfile.write "<font color=696969 face=Verdana>" & vbCrLf
objfile.write "<b> <span style='font-size: 10pt;'> "& FullName & "</span> </b> " & vbCrLf
objfile.write "<span style='color: #FF0000;font-size: 10pt;font-weight: bold;'>|</span> " & vbCrLf
objfile.write "<a href=mailto:" & Email &" span style='font-size: 8pt;text-decoration: none;color: #696969;' > <span style='font-size: 8pt;text-decoration: none;color: #696969;'>" & Email &" </span></a>" & vbCrLf
objfile.write "<br>" & vbCrLf
objfile.write "<span style='font-size: 8pt;color: #696969;font-weight: bold;'>" & title & " </span> <br>" & vbCrLf
objfile.write "<br>" & vbCrLf
objfile.write "<span style='font-size: 7.5pt;color: #696969;'>"& Company & " </span>" & vbCrLf
objfile.write "<span style='color: #FF0000; font-size: 7.5pt;'>|</span> <span style='font-size: 7.5pt;color: #696969;'>Australian Technology Park</span> " & vbCrLf
objfile.write "<span style='color: #FF0000; font-size: 7.5pt;'>| </span> " & vbCrLf
objfile.write "<span style='font-size: 7.5pt;color: #696969;'> Sydney </span><br>" & vbCrLf
objfile.write "<span style='color: #FF0000; font-size: 7.5pt;'>t</span><span style='font-size: 7.5pt;color: #696969;'> +612 " & PhoneNumber &"</span><span style='color: #FF0000; font-size: 7.5pt;'>&nbsp;&nbsp;f</span><span style='font-size: 7.5pt;color: #696969;'> +612 9209 4423</span>" & vbCrLf
objfile.write "<span style='color: #FF0000; font-size: 7.5pt;'>| </span>" & vbCrLf
objfile.write "<span style='font-size: 7.5pt;color: #696969;'> <a href=http://www.elcom.com.au><span class=style4>www.elcom.com.au</a></span> </span><br>" & vbCrLf
objfile.write "<br>" & vbCrLf
objfile.write "<A href=http://www.elcom.com.au/> <img src=http://www.elcom.com.au/images/elcom-logo-web-175x70.gif height=70 width=175 border=0></a>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;" & vbCrLf
objfile.write "<img src=http://www.elcom.com.au/images/mspartner.gif height=55 width=265><br>" & vbCrLf
objfile.write "<br>" & vbCrLf
objfile.write "<span style='font-size: 7.5pt;color: #696969;'>Please consider </span><span style='font-size: 7.5pt;color: #00b050;'>our environment</span><span style='font-size: 7.5pt;color: #696969;'> before printing this email.</span></font><font color=696969 size=1 face=Verdana><br> " & vbCrLf
objfile.write "<hr size=1 font align=left width=465 color=696969><span style='font-size: 7.5pt;color: #696969;'>This email is intended for the intended recipients(s) and may contain confidential information. <br> Reproduction, dissemination or distribution of this message is prohibited unless authorised by the sender.<br> If you are not the intended recipient, please notify the sender immediately and you must not read,<br> keep, use, disclose, copy or distribute this email without the sender's prior permission.<br> The views expressed by the sender are not necessarily those of Elcom Technology Pty Ltd</font></span></font>" & vbCrLf
 
objFile.Close
' ===========================
' This section readsout the current Outlook profile and then sets the name of the default Signature
' ===========================
' Use this version to set all accounts
' in the default mail profile
' to use a previously created signature
 
Call SetDefaultSignature("Elcom","")
 
' Use this version (and comment the other) to
' modify a named profile.
'Call SetDefaultSignature _
' ("Signature Name", "Profile Name")
 
Sub SetDefaultSignature(strSigName, strProfile)
Const HKEY_CURRENT_USER = &H80000001
strComputer = "."
 
If Not IsOutlookRunning Then
Set objreg = GetObject("winmgmts:" & _
"{impersonationLevel=impersonate}!\\" & _
strComputer & "\root\default:StdRegProv")
strKeyPath = "Software\Microsoft\Windows NT\" & _
"CurrentVersion\Windows " & _
"Messaging Subsystem\Profiles\"
' get default profile name if none specified
If strProfile = "" Then
objreg.GetStringValue HKEY_CURRENT_USER, _
strKeyPath, "DefaultProfile", strProfile
End If
' build array from signature name
myArray = StringToByteArray(strSigName, True)
strKeyPath = strKeyPath & strProfile & _
"\9375CFF0413111d3B88A00104B2A6676"
objreg.EnumKey HKEY_CURRENT_USER, strKeyPath, _
arrProfileKeys
For Each subkey In arrProfileKeys
strsubkeypath = strKeyPath & "\" & subkey
objreg.SetBinaryValue HKEY_CURRENT_USER, _
strsubkeypath, "New Signature", myArray
Next
 
'strMsg1 = "Completed Signature Sucssefully"
'MsgBox strMsg1
 
Else
strMsg = "Please shut down Outlook before " & _
"running this script."
MsgBox strMsg, vbExclamation, "SetDefaultSignature"
End If
End Sub
 
Function IsOutlookRunning()
strComputer = "."
strQuery = "Select * from Win32_Process " & _
"Where Name = 'Outlook.exe'"
Set objWMIService = GetObject("winmgmts:" _
& "{impersonationLevel=impersonate}!\\" _
& strComputer & "\root\cimv2")
Set colProcesses = objWMIService.ExecQuery(strQuery)
For Each objProcess In colProcesses
If UCase(objProcess.Name) = "OUTLOOK.EXE" Then
IsOutlookRunning = True
Else
IsOutlookRunning = False
End If
Next
End Function
 
Public Function StringToByteArray _
(Data, NeedNullTerminator)
Dim strAll
strAll = StringToHex4(Data)
If NeedNullTerminator Then
strAll = strAll & "0000"
End If
intLen = Len(strAll) \ 2
ReDim arr(intLen - 1)
For i = 1 To Len(strAll) \ 2
arr(i - 1) = CByte _
("&H" & Mid(strAll, (2 * i) - 1, 2))
Next
StringToByteArray = arr
End Function
 
Public Function StringToHex4(Data)
' Input: normal text
' Output: four-character string for each character,
' e.g. "3204" for lower-case Russian B,
' "6500" for ASCII e
' Output: correct characters
' needs to reverse order of bytes from 0432
Dim strAll
For i = 1 To Len(Data)
' get the four-character hex for each character
strChar = Mid(Data, i, 1)
strTemp = Right("00" & Hex(AscW(strChar)), 4)
strAll = strAll & Right(strTemp, 2) & Left(strTemp, 2)
Next
StringToHex4 = strAll
 
 
End Function

 

that’s it you can re-run the above script, of course modify the HTML and other parts to suite you (see here how to change the script)and you should have only signatures on a new message permanently.

 

Enjoy.


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